SWOG's Fall 2017 Group Meeting will take place October 11-14, 2017 at the Hyatt Regency in Chicago. For Group Meeting questions not answered here, you can send us a message via the Contact Us page. On-line registration has closed. The on-site registration desk will open at 1:00 pm on Wednesday, October 11.
Group Meeting and Travel Logistics
You can reserve your hotel room at the Hyatt Regency online or by calling 888-421-1442. When calling, ask for the SWOG room block. The Group room rate is $288 plus tax. The cut off date for making reservations is September 8. Any reservations after that time will be based on rate and space availability. To cancel or change your Hyatt reservation, call 888-421-1442.
Travel Arrangements Through Conlin Travel
SWOG has contracted with Conlin Travel to provide discounted travel arrangements for the Fall Group Meeting in Chicago. To take advantage of the discounted rates, contact Conlin Travel by phone at 800-783-9559. Be sure to mention that you are traveling to Chicago for the SWOG meeting.
If your travel is not funded directly by the Group Chair's Office, you may use Conlin Travel but you will have to pay for your airfare upfront. You will then need to request reimbursement after the Group Meeting, if applicable.
Membership Application Deadline
The deadline for submitting membership nominations to the Operations Office for consideration by the Board of Governors at the Fall Group Meeting is 4:00 PM Central time Friday, September 15, 2017. Consult the Membership page for more information; for a complete outline of the nomination process, refer to Policy Memorandum No. 7.
Group Meeting Funding/Travel Support
- SWOG Board of Governors Travel Support
Funding provided by The Hope Foundation for current members of the SWOG Board of Governors in order to facilitate participation in the SWOG BOG and Group Meeting. Some restrictions apply.
Deadline to request support: September 8
- Committee Support: Group Meetings
SWOG disease, research, and administrative committee chairs are provided the opportunity to request up to $15,000 annually from The Hope Foundation to support committee efforts at group meetings which are not currently funded by the NCTN or NCORP grants. Funds may be used for invited speakers, member/guest travel, boxed lunches, committee dinner meetings, etc.
Deadline to apply: September 8
Questions? Contact Morgan Cox at The Hope Foundation (firstname.lastname@example.org)
- SWOG MaD Money: Modality and Discipline Travel Support Program
SWOG is interested in supporting a wide cross section of disciplines and treatment modalities to ensure robust input into the group's developing clinical trials.
Recognizing that travel to SWOG group meetings -- a key venue for interaction among SWOG investigators -- is not always financially supported by institutions, we are providing a mechanism to help support meeting travel costs for investigators who are not medical oncologists.
The SWOG MaD Travel Money program provides successful applicants with coach-class air transportation and two nights standard lodging at the meeting facility. The program is open to investigators from disciplines other than hematology/oncology, such as surgeons, radiation oncologists, cardiologists, pharmacists, and general practitioners with oncology research experience.
Program applications for the Fall 2017 SWOG Group Meeting in Chicago are accepted until 4 p.m. PT, September 5, 2017. Download the MaD Travel Money program overview (PDF) and 2017 application (PDF).
Need Special Accommodations?
If you need special arrangements or accommodations to fully participate in all Group Meeting functions, please contact the meetings manager at 210-614-8808 after you register online.
Plenary Part I (TM)
The fall meeting's Translational Medicine Plenary will take place Thursday, October 12, 3:00 - 4:30 p.m. Speakers and topics will include the following:
- Introductory comments
Lee M. Ellis, M.D., Vice-Chair for Translational Medicine
- Harnesing the Power of Genomics in Correlative Studies
Elaine Mardis, Ph.D.
- Liquid Biopsies
Luis Diaz, Jr., M.D.
- Understanding the Secrets of the SWOG Tissue Bank
Nilsa Ramirez, M.D.
Plenary Part II (General)
The fall meeting's General Plenary will take place Friday, October 13, 12:00 - 2:00 p.m. For Plenary II, we continue our 2017 theme of innovation, including updates on our most cutting-edge trials in cancer care delivery, prevention and epidemiology, survivorship, and symptom control and quality of life.
SWOG NCORP Research Base Clinical Trials Workshop
The NCORP Research Base Workshop is set for Wednesday, October 11, 1:30 - 5:00 pm. In the past several years, SWOG has expanded its research portfolio to include more studies in Cancer Control and Prevention and Cancer Care Delivery Research under the NCI Community Oncology Research Program (NCORP) umbrella. This workshop will address SWOG studies specific to NCORP research areas in:
- Cancer Survivorship
- Prevention & Epidemiology
- Cancer Care Delivery Research
- Symptom Control and Quality of Life
The workshop will consist of didactic presentations and breakout sessions.
Space is limited so sign up early!
Seminar on Developing Cultural Competence in Clinical Trials Research
This seminar is a special session led by Marvella Ford, M.D. It is designed to enhance the level of cultural competence of SWOG research members, with the goal of increasing diversity among clinical trial participants.
The seminar will take place on Thursday, October 12 from 5:00 - 7:00 pm. Space is limited so sign up early!
Jeri and Noboru Oishi Symposium
The Jeri and Noboru Oishi Symposium will be held on Thursday, October 12, 8:00 am - 12:00 pm. The topic for the symposium will be "Hurdles in performing clinical trials and data management."
To sign up, choose Jeri and Noboru Oishi Symposium as an event during Group Meeting online registration. Please note: Handouts will not be provided at the workshop, but will be available later, from a link below. You will need to print the handouts and bring them with you to the group meeting. Thank you for your cooperation in this cost saving measure.
This activity has been submitted to the Oncology Nursing Society for approval to award contact hours. ONS is accredited as an approver of continuing nursing education by the American Nurses Credentialing Center's COA.
SoCRA attendance certificates will also be provided.
AGENDA & HANDOUTS
Oncology Research Professionals Open Forum
The ORP Open Forum offers the opportunity to discuss all of your technical questions!
The OPR Open Forum is set for Thursday, October 12, 12:30 - 2:00 pm. This forum offers a great opportunity to get answers to your clinical trial questions and to address the science and technical research issues that challenge us today! Come meet your facilitator in a small group setting to discuss interesting topics including:
- Quality Assurance Audit
- Regulatory Reviews & SAE Reporting
- Data Management Tips/Tools
- Preparing for Drug Accountability & Pharmacy Audit
- Specimen Preparation and Shipment
- SWOG Site Reimbursements & Coverage Analysis
- Hot Topics in Site Administration
- Committee Discussions - Q&A
- S1400 Lung MAP Site Coordinator Committee
Look for these topics at the group meeting. Members of the ORP Committee will also be present to meet with CRAs. For more information or suggestions, contact email@example.com.