SWOG's Fall 2014 Group Meeting will take place October 23-26 at the Hyatt Regency in Chicago. For Group Meeting questions not answered here, you can send us a message via the Contact Us page. On-line registration has closed. The on-site registration desk will open at 1:00 pm on Wednesday, October 22.
Group Meeting and Travel Logistics
You can reserve your hotel room at the Hyatt Regency online or by calling 888-421-1442. When calling, ask for the SWOG room block. The Group room rate is $257 plus tax. The cut off date for making reservations is September 22. Any reservations after that time will be based on rate and space availability. To cancel or change your Hyatt reservation, call 888-421-1442.
Travel Arrangements Through Conlin Travel
SWOG has contracted with Conlin Travel to provide discounted travel arrangements for the Fall Group Meeting in Chicago. To take advantage of the discounted rates, contact Conlin Travel by phone at 800-783-9559. Be sure to mention that you are traveling to Chicago for the SWOG meeting.
If your travel is not funded directly by the Group Chair's Office, you may use Conlin Travel but you will have to pay for your airfare upfront. You will then need to request reimbursement after the Group Meeting, if applicable.
Membership Application Deadline
The deadline for submitting membership nominations to the Operations Office for consideration by the Board of Governors at the Fall Group Meeting is 4:00 PM Central time Friday, September 26. Consult the Membership page for more information; for a complete outline of the nomination process, refer to Policy Memorandum No. 7.
Need Special Accommodations?
If you need special arrangements or accommodations to fully participate in all Group Meeting functions, please contact the meetings manager at 210-614-8808 after you register online.
Plenary Part I (TM)
The fall meeting's Translational Medicine Plenary will take place Thursday, October 23, 2:30 - 4:30 p.m. Speakers and topics will include the following:
- Introductory comments
Lee M. Ellis, M.D., Vice-Chair for Translational Medicine
- Targeting Cancer Stem Cells
Max Wicha, M.D., University of Michigan
- Funding Opportunities Offered by SWOG and The Hope Foundation
Anne Schott, M.D., University of Michigan
- Best of The Hope Foundation Grants
Mikala Egeblad, Ph.D., Cold Spring Harbor Laboratory
- Accessing SWOG Biorepository for Translational Medicine and Biomarker Studies
James Rae, Ph.D., University of Michigan
- MEK Targeting
Alex Adjei, M.D., Ph.D., Roswell Park
Plenary Part II (General)
PLEASE NOTE NEW FRIDAY MORNING TIME SLOT FOR PLENARY II
The fall meeting's General Plenary will take place Friday, October 24, 8:00 - 10:00 a.m. Speakers and topics will include the following:
- Chair's welcoming and update
Charles D. Blanke, M.D., SWOG Chair
Best of SWOG Update: Genitourinary
Ian M. Thompson, M.D., Chair, Genitourinary Committee
Best of SWOG Update: Gastrointestinal
Howard Hochster, M.D., Chair, Gastrointestinal Committee
Best of SWOG Update: Prevention
Powel Brown, M.D., Co-Chair, Prevention Committee
Ethical aspects of genetic testing in clinico-translational research
Angela R. Bradbury, M.D.
Department of Medicine & Department of Medical Ethics and Health Policy
Perelman School of Medicine, University of Pennsylvania
Jeri and Noboru Oishi Symposium
The Jeri and Noboru Oishi Symposium will be held on Thursday, October 23 8:30 am - 12:00 pm, following the Nurse/CRA business meeting. The topic for the syposium is "Biospecimens and Clinical Trials" and will cover the following topics:
- Basics of Biomarkers
- the Lung-MAP Trial
- Specimen Submission - General Guidelines
- NCI CIRB
- Changes at CTSU related to NCTN Transition
To sign up, choose Jeri and Noboru Oishi Symposium as an event during Group Meeting online registration. Please note: Handouts will not be provided at the workshop, but will be available later, from a link below. You will need to print the handouts and bring them with you to the group meeting. Thank you for your cooperation in this cost saving measure.
This activity has been submitted to the Oncology Nursing Society for approval to award contact hours. ONS is accredited as an approver of continuing nursing education by the American Nurses Credentialing Center's COA.
SoCRA attendance certificates will also be provided.
AGENDA & HANDOUTS
Site Operations Committee
The Site Operations Committee Meeting will be held on Wednesday, October 22 5:30 - 7:30 pm. The meeting is geard towards Member, Affiliation and NCORP Head CRAs.
Handouts will not be provided at the meeting, but are available from the link below. If you wish to reference these materials during the meeting, please print them out and bring them with you to the group meeting.
AGENDA & HANDOUTS
Oncology Research Professionals Open Forum
The ORP Open Forum offers the opportunity to discuss all of your technical questions!
The OPR Open Forum is set for Thursday, October 23, 12:30 - 2:00 pm. This forum offers a great opportunity to get answers to your clinical trial questions and to address the science and technical research issues that challenge us today! Come meet your facilitator in a small group setting to discuss interesting topics including:
- Quality Assurance Audits
- Regulatory Affairs
- Data Management Tips/Tools for CRAs
- CTCAEs v4.0 and SAE Q&A
- Cancer Treatment Modalities Q&A
- Specimen Preparation and Shipment
- SWOG Federal Reimbursements
- SWOG CTI Non-Federal Reimbursements
- Hot Topics in Site Administration
- Recruitment Efforts Maximized
Look for these topics at the group meeting. Members of the ORP Committee will also be present to meet with CRAs. For more information or suggestions, contact firstname.lastname@example.org.
Collaborative Opportunities at CSHL and JAX Labs for SWOG Investigators
We are fortunate to have a strong partnership with colleagues at CSHL and JAX Labs, a collaboration initiated by our past SWOG Chair, Laurence Baker, D.O. Through a collaborative effort, we have now received an NIH grant for an Integrated Translational Science Center (ITSC) meant to support collaborations between scientists at our CSHL and JAX Labs, and clinical investigators from SWOG. This session will provide an overview of the wonderful collaborative opportunities offered by our partner institutions. It is scheduled for Friday, October 24, 12:00 - 1:30 p.m.
Translational Medicine Retreat
In response to a survey of committee chairs, we will be holding a SWOG Translational Medicine Retreat immediately following the SWOG meeting in the Fall (Saturday, October 25, & Sunday, October 26). The major purpose of this retreat is to cover hot topics and challenges in translational research likely to impact the planning of the next phase of clinical trials. The retreat will consist of interactive educational modules with major topics to be presented in 1.0- or 1.5-hour segments. At the end of the second day, SWOG TM leadership will stay on to further discuss short- and long-term planning relative to our disease and control committees.
Space is limited so sign up early! To sign up, choose "Translational Medicine Retreat" as an event during Group Meeting online registration.
Industry Office Hours
Office hours give any and all members a chance for informal discussions and networking with representatives from our industry partners and supporters. We are currently offering office hours with Foundation Medicine, Genentech and Novartis. You may sign up for a one-on-one appointment with these representatives on Friday morning, or you can drop-in during the open office hours on Friday afternoon.
Registration for one-on-one sessions is required. Sign up for an Office Hours timeslot when you complete your Group Meeting registration.
Friday, October 24, 10:30 am - 12:10 pm (by appointment only) & 1:00 pm - 2:30 pm (open office hours - drop-ins welcome)
Navigating SWOG for Young Investigators Round Table
This round table session is geared towards new investigators getting started in SWOG. During this round table, we will assist young investigators with the following:
- Identifying the best working group for their subspecialty of interest
- Identifying the benefits of participating on a Steering Committee
- Identifying the benefits and opportunities to serve on an NCI Task Force as a junior investigator
- How to present your concept to a Working Group for protocol development
- How to create a SWOG concept capsule
- Identifying the benefits of the SWOG Young Investigator Training Course
Friday, October 24, 10:30 am - 12:10 pm & 3:00 - 4:00 pm
Sign up when you complete your Group Meeting registration. Attendance is limited so sign up early!
The Lung Observational Research Initiative Round Table
The SWOG-CTI led Lung Cancer Registry will compile information on patients treated with advanced NSCLC at SWOG institutions. The information that is gathered will be used to answer specific, predetermined questions regarding the treatment of these patients in real world clinical practice settings. SWOG plans to have multiple sponsors and collaborators working with this project.
Please stop by and visit with Dr. Toni Wozniak on Friday, October 24 from 1:00 - 3:00 p.m. to learn more about this important project and how you can become involved!
Analysis and Design of Genomic Studies
Mike Wu, Ph.D. is a statistician at the SWOG Statistical Center and is involved with the GU and Melanoma Committees. He specializes in genomics, high dimensional statistics, and pathways inference. Mike will be holding open office hours on Friday, October 24 from 10:00 - 11:30 am. Please stop by to learn about and discuss "Analysis and Design of Genomic Studies"!
International Trial Participation: Round Table Discussion
This round table session will be led by Laurence H. Baker, DO and Manuel Valdivieso, MD. Some of the discussions you can expect during this round table are:
- Opportunities for global health study in Latin America
- Global sites of SWOG - how did they come to be?
- Challenges of international participation
- Lessons learned when participating on international trials
Friday, October 24, 2:00 pm - 3:00 pm
Sign up when you complete your Group Meeting registration. Attendance is limited so sign up early!
Career Development Opportunities in the Experimental Therapeutics and Rare Cancers Committee: Round Table
Razelle Kurzrock, M.D. is the Committee Chair for the Early Therapeutics and Rare Cancers Committee. She will be holding a round table session on Friday, October 24 from 10:30 - 11:30 am. Please stop by to learn about this committee and how you can become more involved!
Biospecimen Banking and the SWOG Biorepository Office Hours
Nilsa Ramirez, MD from Nationwide Children's Hospital and Nathan Eriksen from SWOG Network Operations Office, will be hosting office hours on Friday, October 24 from 10:00 - 11:40 am. These office hours give members a chance for discussion and to ask questions related to the SWOG Repository Services and translational studies and access to SWOG tissue bank specimens.
Registration for one-on-one sessions is required. Sign up for an Office Hours timeslot with Dr. Nilsa Ramirez or Nathan Eriksen when you complete your Group Meeting registration.
Friday, October 24, 10:30 am - 11:40 am
Cold Spring Harbor Laboratory and Jackson Laboratory Office Hours
Following the symposium on collaborative opportunities between SWOG investigators and CSHL/JAX, David Tuveson (CSHL) and Kevin Mills (JAX) will hold office hours. Attend the symposium to learn of all the great resources at these institutions, and then sign up for office hours to talk to them and their colleagues about future collaborations.
Registration for one-on-one sessions is required. Sign up for an Office Hours timeslot with David Tuveson or Kevin Mills when you complete your Group Meeting registration.
Friday, October 24, 1:30 pm - 3:30 pm